If you like this article, tell a friend!      

Tuesday, August 11, 2009

The task to end all tasks: GTD

I'm about 1.5 days into my 3 month leave (it actually started on Friday, but I'll take that as a day off. I used it to clean the house a bit). I decided that the #1 thing I need to do is to get GTD going. With every task in my head, I tried to break down step by step until I got to the "next action." And the next action was always "get my GTD system working." So here goes.

I had tried a few times with a few tools, but it all fell apart. I looked online for help, and there are a LOT of GTD lovers out there (not even counting Jason and Scott, who commented on this blog). Here are two of the posts I found:

I then took an inventory of the tools I had:

  • Microsoft OneNote
  • Google Notebook
  • Toodledoo plus iPhone app
  • Gmail
I was already getting overwhelmed and starting to overanalyze. So then I figured out what really needed to be done. I needed something to collect materials (inboxes), sort/organize into categories, allow me to use it on my iPhone, and a place to store reference and someday/maybe items. Then I tried to figure out which tool was best for which "job to be done."

Then I had the relevaltion: the thing I really need is something to sort/organize. I could always collect "inbox" stuff from a bunch of different sources, just needed to keep a master list handy so I don't miss any. For sort/organize, Toodledoo, OneNote, and Google Notebook were all fine. For on the go for my iPhone, Toodledoo had a really good iPhone app that I had already bought. For someday/maybe and reference items, OneNote was the best because it allowed you to type anywhere you wanted and clip screenshots. OneNote really fits my "scattered thinking" style, so I was just about to choose it until I realized that it's a Microsoft product, and I was really close to switching over to a Mac!

So I'm going to give Toodledoo a renewed shot. I just wish I had done this when my free trial of "Toodledoo Pro" was still going, because it allowed you to do "sub-tasks." That would be extremely helpful for me to define steps to get me to a next action. Anyone have thoughts on if the upgrade is worth it?

There's only one thing I'd like to be able to do that I haven't figured out how yet. It's if I take a picture of something, what's the best way to get it into my workflow? Toodledoo doesn't support attachments via email, and OneNote doesn't allow you to get emails.


Share/Save/Bookmark

3 Comments:

Jason Cohen said...

Stop using Google Notebook!

I made the mistake of using it to organize thoughts for blog posts and now I have hundreds of notes and it's SLOW and difficult and annoying.

Yes it's available everywhere, and no I don't have an alternative yet (switching costs!) but I hate it.

Word of caution...

Dale said...

@Jason:

Thanks for the heads up!

dannielo said...

For implementing GTD you can use this web-based application:

http://www.Gtdagenda.com

You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
A mobile version is available too.

Post a Comment

The Corporatepreneur © 2008. Template by Dicas Blogger.

TOPO